Vacancy Announcement

February 18, 2020

MahibereHiwot for Social Development (MSD) was founded in 1999 by few volunteer youth who were concerned and hence aspired to contribute their part in the national effort to combat the spread of the HIV epidemic. Given its beginning, a major focus of MSD’s work has been in Health, Education, Livelihood, Migration, Child Trafficking and Good governance & Democratization.

  1. Position: Project Coordinator

Duration: One year with possibility of extension

Location: Addis Ababa

Supervisor: Program Director

Source of Fund: European Union  

Position Summary:

The Project Coordinator is responsible for planning, organizing, and provide overall leadership and coordination for the implementation of “Peace Matters: Dialogue for Peaceful Coexistence” project.  In consultation with the Program Director and with the program/project staff, she/he develops annual implementation plans and budget; allocates appropriate resources to accomplish the plan, secures qualified staff and ensures that an appropriate monitoring system is in place to track progress and deviations of program/project implementation and . 

 Responsibilities and Tasks

#1: Program Planning and Implementation

  • Plans, organizes, directs, coordinates and monitor the operations of the Program;
  • Based on past accomplishments and achievements adjusts program targets, strategies, resources to ensure appropriate progress toward Program objectives;
  • Submits annual plans as per established schedules to all program stakeholders;
  • Promotes MSD activities in the selected target areas in the Program;
  • Ensures that program operations in the HO ( Head Office) are carried out in accordance with MSD policies and procedures;
  • Ensures that all staff have updated monthly and quarterly implementation plans;
  • Periodically visits field activities and provide formal and informal feedback to the Program staff in terms of adequate and inadequate progress as well as recommendations for improved performance;
  • Builds the capacity of HO staff and its partners in technical issues pertinent to the sector;
  • Maintains ongoing communication with stakeholder regarding program/project progress and challenges.

Responsibility #2: Financial and HR Management

  • Ensures efficient and cost effective operations of all functions of the HO;
  • Ensures that HO’s assets are properly managed and safeguarded;
    • Ensures that Organization’s policies, procedures and guidelines are properly implemented and followed up by all staff;
    • In collaboration with the concerned technical staff develop sound selection criteria and guidelines for identifying and selection of volunteers
    • Prepares program budget in accordance to the schedule, formats, annual dates and deadlines agreed with donors;
    • Approves administrative and financial requests within the approved budget and power delegated to him/her by the Supervisor and policies and regulations of the Organization;
    • Ensures that government policies and directives and agreed NGO code of conduct are duly respected in project preparation and reporting.

Responsibility #3: Program Monitoring, Evaluation and Reporting

  • Organizes a monitoring system to collect baseline and periodic data for tracking Program performance and decision making;
  • Mobilizes the local communities through awareness creation to participate in the identification, implementation and evaluation of projects;
  • Ensure continuous data management and project quality according to MSD monitoring and evaluation guideline;
  • Plans and conducts quarterly and annual Program review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
  • Prepares and submit to the Head Office monthly, quarterly, biannual and annual financial and activity reports of the HO & B

Responsibility #4: Staff Management

  • Supervises, support, leads, guides, orients, trains, coaches and supports staff reporting to him/her;
  • Provides regular support to Program/Project Officers, Community Mobilizers, Facilitators and Volunteers.
  • Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals;
  • Provides ongoing feedback to Program staff, recognizing and praising successes and pointing out failures that needing corrective measures.

Responsibility #5: Networking, Learning and Reporting

  • Represents MSD in the Program Area in all its dealings with third parties;
  • Keeps up to date with developments in the Program, including best practice examples and ensures on going personal development and learning;
  • Make formal presentations to the counterparts about Program progress, challenges, lessons learned and needed adjustments;
  • Produces quarterly and annual performance reports and submits to the Program Director.

 Qualifications 

  1. A) Education
  • MA or BA in Social science, law, political science, and Peace and Conflict Resolution
  1. B) EXPERIENCE:
  • 4/6 years of relevant work experience.

C) TECHNICAL AND OTHER SKILLS

  • Concept paper development, operational planning, budget planning and management, monitoring and evaluation, report writing;
  • Proficiency in standard office software packages;
  • Excellent communication and interpersonal skills;
  • Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels.

  Position: Project Officer

Duration: One year with possibility of extension

Location: Dessie 

Supervisor: Program Director

Source of Fund: The Freedom Fund    

 

Position Summary:

The Project officer is responsible for planning, organizing and coordination for the implementation of “Protecting Unsafe Migration” project.  In consultation with the program director and with other project staff, she/he develops annual implementation plan, accomplish the plan, and ensures that an appropriate monitoring system is in place to track progress and deviations of project implementation.

 

Responsibilities and Tasks

Responsibility # 1: Planning

  • Plans, organizes, directs, coordinates and monitor the operations of the Project;
  • Based on past accomplishments and achievements adjusts program targets, strategies, resources to ensure appropriate progress toward Program objectives;
  • Submits annual plans as per established schedules to all program stakeholders;
  • Promotes MSD activities in the selected target areas in the Program;
  • Ensures that program operations are carried out in accordance with MSD policies and procedures;
  • Periodically visits field activities and provide formal and informal feedback to the Supervisor;
  • Builds the capacity of clinical & community outreach workers in technical issues pertinent to the sector;
  • Maintains on going communication with stakeholder regarding project progress and challenges.
  • Collect baseline and periodic data for tracking Program performance and decision making;
  • Mobilizes the local communities through awareness creation to participate in the identification, implementation and evaluation of projects;
  • Ensure continuous data management and project quality according to MSD monitoring and evaluation guideline;
  • Keeps up to date with developments in the Project including best practice examples and ensures on going personal development and learning;
  • Prepares and submit to the Supervisor monthly, quarterly, biannual and annual financial and activity reports;
  • Performs any other duties assigned by Program Director.

Responsibility #2: Financial and HR Management

  • Ensures efficient and cost effective operations of all functions of the project office
  • Ensures that the project office’s assets are properly managed and safeguarded;
    • Ensures that Organization’s policies, procedures and guidelines are properly implemented and followed up by all staff;
    • In collaboration with the concerned technical staff develop sound selection criteria and guidelines for identifying and selection of volunteers
    • Prepares program budget in accordance to the schedule, formats, annual dates and deadlines agreed with donors;
    • Approves administrative and financial requests within the approved budget and power delegated to him/her by the Supervisor and policies and regulations of the Organization;
    • Ensures that government policies and directives and agreed NGO code of conduct are duly respected in project preparation and reporting.

Responsibility #3: Project Monitoring, Evaluation and Reporting

  • Organizes a monitoring system to collect baseline and periodic data for tracking Program performance and decision making;
  • Mobilizes the local communities through awareness creation to participate in the identification, implementation and evaluation of projects;
  • Ensure continuous data management and project quality according to MSD monitoring and evaluation guideline;
  • Plans and conducts quarterly and annual Program review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
  • Prepares and submit to the Head Office monthly, quarterly, biannual and annual financial and activity reports.

Responsibility #4: Staff Management

  • Supervises, support, leads, guides, orients, trains, coaches and supports staff reporting to him/her;
  • Provides regular support to outreach workers, Community Mobilizers, Facilitators and Volunteers.
  • Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals;
  • Provides on going feedback to Program staff, recognizing and praising successes and pointing out failures that needing corrective measures.

 Qualifications  

  1. A) Education
  • BA in Sociology, Psychology, Social Work and other field of studies in social science with experience of working on Migration.
  1. B) Experience
  • At least 4 years of relevant work experience.

C) Technical and other skills

  • Excellent communication and interpersonal skills;
  • Willingness to work under pressure;
  • Good interpersonal and ability to communicate information accurately;

Position: Grant and Compliance Officer

Duration: One year with possibility of extension 

Location: Addis Ababa

Supervisor: Executive Director

Source of Fund: European Union    

 

Job Summary:

Under the supervision of Grant and compliance manager, the Grants & Compliance Officer will provide technical support to partner organizations, ensuring their compliance with MSD policies, as well as funding and reporting requirements from inception to contract closure in accordance with grant agreements and other appropriate procedures. The role will be responsible for reviewing the finance reporting of the partner organisations and working with the Finance and Admin Team to ensuring the timely review and disbursements of grant payments.

Responsibilities and Tasks

 

  • Record and track monthly project donation and work advance released with the project budget and report to finance and admin department every month.
  • Lead start-up and close-out workshops so project staff understand contractual obligations and donor compliance requirements
  • Assist in the preparation of funder reports and claims and ensuring that all grant requirements have been met
  • Check monthly reconciliation of the payroll control accounts, donation, grant advance, expenditure with the budget and project accountant posting.
  • Recording and processing of grant expenditure and ensuring that all claims are valid and meet project grant requirements.
  • Check and analyse posted expenditure ensuring that all expenditure is coded and charged to the correct project activities.
  • Supports grantees and field team for the successful execution of the grants including travels and face to face engagements when appropriate.
  • Oversee the full lifecycle of the grant-making process and ensure that sub grants meet program objectives and design.
  • Assess and manage problems and risks to mind in own area of work and for the department and where relevant across the organization.
  • Undertake activities to ensure donor and MSD compliance is achieved including audit support; on site verification and data quality via field visits
  • Ensure that all financial and grants management and reporting are compliant with donor’s grants management and financial management regulations.
  • Lead capacity building activities to improve grant management including development of contract templates and training, where required
  • Able to travel in different part of the project implementation regions, at short notice if required.
  • Works in an organization that implements different projects.
  • Prepares compliance reports and forwards it to the Finance & Admin Manager to be reviewed and send to the Executive Director;
  • Performs any other duties as assigned by supervisor. 

 Qualifications 

  1. A) Education

Bachelor’s degree in Accounting, Financial Management, Business Administration, Commerce, Economics or equivalent qualification field with minimum 5 years job related work.

B) Technical and other skills

  • Ability to work independently with little direct supervision
  • Ability to think, plan, priorities and organize in a clear and structured ways
  • Ability to troubleshoot and solve problems
  • High level of attention to detail and accuracy
  • Good computer skills ( Excellent MS Excel and data based skills essential)
  • Excellent at accounting software like Peachtree
  • Demonstrated familiarity with grant making process and procedures.
  • Excellent interpersonal and cross-cultural communication skills with partners and colleagues
  • Budget development and financial analysis experience required
  • Strong problem solving skills.
  • Good organizational and effective time management skills
  • Willingness to learn and open to new ways of working
  • Ability to work as part of a team.
  1. Position: Project Officer

Type: One year with possibility of extension

Location: Gondar/ Bahir dar 

Supervisor: Project Coordinator

Source of Fund: European Union   

 

Position Summary:

The Project officer is responsible for planning, organizing and coordination for the implementation of “Peace Matters: Dialogue for Peaceful Coexistence” project.  In consultation with the program director and with other project staff, she/he develops annual implementation plan, accomplish the plan, and ensures that an appropriate monitoring system is in place to track progress and deviations of project implementation.

 

Responsibilities and Tasks

Responsibility # 1: Planning

  • Plans, organizes, directs, coordinates and monitor the operations of the Project;
  • Based on past accomplishments and achievements adjusts program targets, strategies, resources to ensure appropriate progress toward Program objectives;
  • Submits annual plans as per established schedules to all program stakeholders;
  • Promotes MSD activities in the selected target areas in the Program;
  • Ensures that program operations are carried out in accordance with MSD policies and procedures;
  • Periodically visits field activities and provide formal and informal feedback to the Supervisor;
  • Builds the capacity of clinical & community outreach workers in technical issues pertinent to the sector;
  • Maintains on going communication with stakeholder regarding project progress and challenges.
  • Collect baseline and periodic data for tracking Program performance and decision making;
  • Mobilizes the local communities through awareness creation to participate in the identification, implementation and evaluation of projects;
  • Ensure continuous data management and project quality according to MSD monitoring and evaluation guideline;
  • Keeps up to date with developments in the Project including best practice examples and ensures on going personal development and learning;
  • Prepares and submit to the Supervisor monthly, quarterly, biannual and annual financial and activity reports;
  • Performs any other duties assigned by Program Director.

Responsibility #2: Financial and HR Management

  • Ensures efficient and cost effective operations of all functions of the project office
  • Ensures that the project office’s assets are properly managed and safeguarded;
    • Ensures that Organization’s policies, procedures and guidelines are properly implemented and followed up by all staff;
    • In collaboration with the concerned technical staff develop sound selection criteria and guidelines for identifying and selection of volunteers
    • Prepares program budget in accordance to the schedule, formats, annual dates and deadlines agreed with donors;
    • Approves administrative and financial requests within the approved budget and power delegated to him/her by the Supervisor and policies and regulations of the Organization;
    • Ensures that government policies and directives and agreed NGO code of conduct are duly respected in project preparation and reporting.

Responsibility #3: Project Monitoring, Evaluation and Reporting

  • Organizes a monitoring system to collect baseline and periodic data for tracking Program performance and decision making;
  • Mobilizes the local communities through awareness creation to participate in the identification, implementation and evaluation of projects;
  • Ensure continuous data management and project quality according to MSD monitoring and evaluation guideline;
  • Plans and conducts quarterly and annual Program review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
  • Prepares and submit to the Head Office monthly, quarterly, biannual and annual financial and activity reports.

Responsibility #4: Staff Management

  • Supervises, support, leads, guides, orients, trains, coaches and supports staff reporting to him/her;
  • Provides regular support to outreach workers, Community Mobilizers, Facilitators and Volunteers.
  • Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals;
  • Provides on going feedback to Program staff, recognizing and praising successes and pointing out failures that needing corrective measures.

 Qualifications 

  1. A) Education
  • BA in Sociology, Psychology, Social Work and other field of studies in social science with experience of working on Migration.
  1. B) Experience
  • At least 4 years of relevant work experience.

C) Technical and other skills

  • Excellent communication and interpersonal skills;
  • Willingness to work under pressure;
  • Good interpersonal and ability to communicate information accurately;

Applicants can send their CV which is not more than 3 pages through msdhq1@gmail.com  or can submit CV with credentials to MSD head office Telephone 0919 84 61 20,  Yeka Sub City, Wereda 6, Kenenisa Avenue, Near to Sumaya Mosque, Around Wogagen Bank  

Please note that only shortlisted candidates will be contacted. Female Candidates are highly encouraged to apply

The deadline for application is February 28, 2020.